The configuration “SandSoft: Hotel” is designed to automate the work of accommodation services in hotels, sanatoriums, hotels and rest homes.<\/p>\n\n\n\n
The main functionality of the program:<\/em><\/p>\n\n\n\n The configuration has an interface structured both by processes and “from the user” (the interface is built as a model of typical user actions). All work can be carried out through special forms “Chess” and “Accommodation Service”, which simplify the execution of operations with guests and control of the state of the room fund, allow minimizing the amount of user actions to perform standard operations and obtain reporting information. <\/p>\n\n\n\n Accommodation accounting is the entry and analysis of data on the accommodation of guests in the rooms. This section is the main one, since all other operations are based on guest data.<\/p>\n\n\n\n In the process of accounting, the user can see the current and planned loading of rooms, make reservations, register settlements, receive various reports.<\/p>\n\n\n\n The main concepts in the accommodation of guests:<\/p>\n\n\n\n When accounting for accommodation, in addition to directly settling the guest, operations such as:<\/p>\n\n\n\n Taking into account services means the following actions<\/p>\n\n\n\n In the process of such accounting, information is generated about the cost and quantity of services rendered, which allows you to evaluate the activities of the enterprise.<\/p>\n\n\n\n The basic concepts of service accounting are:<\/p>\n\n\n\n The term “Tariff” defines the name of the price position and does not contain the price itself.<\/p>\n\n\n\n Accounting for services involves their planning and provision. Planning is the definition of the set and cost of services that should be provided to the client<\/p>\n\n\n\n The provision of a service is a reflection of the fact that the client has received the service.<\/p>\n\n\n\n Conducting mutual settlements implies:<\/p>\n\n\n\n – Reflection of payments from service recipients<\/p>\n\n\n\n – Debt control<\/p>\n\n\n\n – Document flow with clients: invoicing for payment, acts of rendering services, etc.<\/p>\n\n\n\n Important concepts in the conduct of mutual settlements are:<\/p>\n\n\n\n The recipient of the services and the payer may differ.<\/p>\n\n\n\n Debt is<\/strong> the amount that the payer must reimburse to the organization providing the services. The concepts of “planned” and “actual” debt differ.<\/p>\n\n\n\n – Planned debt \u2013 occurs before the provision of services. This is the preliminary estimated cost of services that the payer will have to reimburse in case of their provision. The planned debt appears when calculating the amounts of advance payments, when calculating the cost of accommodation at the time of booking or check-in, etc.<\/p>\n\n\n\n – Actual debt \u2013 arises at the time of rendering services by the payer and reflects the actual amount to be reimbursed. The actual debt appears in the final settlement with the guest at the time of departure, when determining the payer’s debt to the organization, when forming documents such as “Act of rendering services”, “Guest’s Account” or “Reconciliation Act”.<\/p>\n\n\n\n The increase in debt occurs when services are accrued. Reduction \u2013 upon receipt of payments. The difference between the accrual and payment amounts is the actual debt of the payer. If the debt is positive, it means that the payer received more services than he paid for. In this case, we are talking about a debt<\/strong> to the organization, and the payer is expected to receive money to repay the debt.<\/p>\n\n\n\n If the debt has a negative sign, it means that less services were rendered than were paid, and the overpayment<\/strong> is registered for the payer. In this case, the organization must refund the overpaid amount to the payer.<\/p>\n\n\n\n The contract is an additional parameter of mutual settlements. One payer may have several contracts with the organization (for example, two major arrivals during the year, respectively, two different contracts), and the amount of debt will accumulate separately for each of these contracts. Thus, it will be possible to control both the payer’s debt as a whole and the debt separately for each contract.<\/p>\n","protected":false},"excerpt":{"rendered":"<\/strong>Accommodation of guests<\/strong><\/strong><\/h3>\n\n\n\n
<\/strong>Provision of services<\/strong><\/strong><\/h3>\n\n\n\n
<\/strong>Conducting mutual settlements<\/strong><\/strong><\/h2>\n\n\n\n