Electronic Medical Record

Home » Electronic Medical Record
ЭИБ
by

Electronic Medical Record in a Sanatorium: Structure, Benefits, and the Digital Future of Resort Treatment

As healthcare systems worldwide embrace digital transformation, the sanatorium and resort treatment sector is also evolving. The implementation of Electronic Medical Records (EMR) in sanatoriums is no longer a technological luxury — it’s a necessity for ensuring patient safety, treatment continuity, and regulatory compliance.

In this article, we explore the structure of EMR in sanatoriums, its unique advantages, regulatory requirements, integration capabilities, and how specialized software like SandSoft Sanatorium is shaping the future of digital health in resort medicine.

What Is an Electronic Medical Record (EMR), and Why Is It Needed in a Sanatorium?

An Electronic Medical Record (EMR) is a digital version of a patient’s paper-based medical chart. It contains comprehensive data such as diagnoses, medical history, laboratory results, treatment plans, and progress notes.

In a sanatorium setting, the EMR plays a special role. Unlike acute care hospitals, sanatoriums focus on rehabilitation, prevention, and long-term recovery. Therefore, the EMR must support continuous monitoring, lifestyle tracking, and personalized wellness programs.

With an EMR, resort physicians can:

  • Quickly assess a patient’s medical background;
  • Identify contraindications to spa procedures;
  • Monitor treatment effectiveness;
  • Ensure seamless care coordination.

Key Benefits of EMR for Sanatoriums and Patients

Adopting EMRs brings significant advantages to all stakeholders:

For Patients:

  • Easy access to medical data via portals like Gosuslugi (State Services);
  • Reduced need to repeat medical history;
  • Transparent tracking of treatment progress.

For Medical Staff:

  • Instant access to complete patient records;
  • Automated alerts for contraindications;
  • Standardized templates for resort treatment documentation.

For Management:

  • Streamlined reporting and compliance;
  • Reduced paperwork and administrative burden;
  • Improved service quality and patient satisfaction.

Specialized solutions like SandSoft Sanatorium are designed specifically for the unique workflows of resort medicine, making EMR implementation efficient and user-friendly.

Structure of an EMR in a Sanatorium Setting

An EMR in a sanatorium is not just a digitized form — it’s a structured, dynamic system tailored to rehabilitation and preventive care. Key components include:

1. Patient Anamnesis and Medical History

  • Chronic diseases, allergies, surgeries, and hereditary conditions.
  • Special attention to contraindications for spa treatments (e.g., mud therapy, hydrotherapy).

2. Diagnoses (ICD-10)

  • Primary and secondary diagnoses determining eligibility for resort treatment.
  • Alignment with national health programs (e.g., post-COVID rehabilitation).

3. Laboratory and Diagnostic Results

  • Blood tests, ECG, ultrasound, X-rays — both pre-arrival and during stay.
  • Dynamic monitoring (e.g., blood pressure before and after balneotherapy).

4. Treatment Plans and Resort Programs

  • Detailed records of spa procedures: inhalations, massage, physiotherapy, peloid therapy.
  • Scheduling, dosage, frequency, and patient response.

SandSoft Sanatorium supports automated treatment planning, reducing errors and saving time for medical staff.

5. Physician Observations and Progress Notes

  • Daily or weekly updates on patient well-being and therapy tolerance.
  • Digital templates adapted for common resort profiles (cardiology, neurology, musculoskeletal).

6. Physical Rehabilitation and Exercise Regimens (PRT)

  • Customized LFK (therapeutic exercise) programs.
  • Integration with fitness trackers and outdoor activity logs.

7. Diet and Nutrition Tracking

  • Assigned dietary tables (e.g., Table No. 5, 9, 10).
  • Monitoring compliance for patients with gastrointestinal, metabolic, or endocrine disorders.

8. Rehabilitation Goals and Outcome Tracking

  • Setting measurable objectives: “Reduce systolic BP by 15 mmHg,” “Improve joint mobility.”
  • Visual dashboards to track progress over time.

Regulatory Requirements for EMR in Russian Sanatoriums

EMR implementation in sanatoriums must comply with Russian healthcare regulations, including:

  • Federal Law No. 323-FZ “On the Fundamentals of Protecting Public Health”;
  • Ministry of Health Orders on medical documentation standards;
  • SanPiN 2.5.3658-20 for sanatorium and resort organizations;
  • Federal Law No. 152-FZ on Personal Data Protection.

SandSoft Sanatorium is developed in full compliance with these regulations, ensuring secure, legal, and audit-ready medical documentation.

How Sanatoriums Access a Patient’s Electronic Medical Record

Access to EMR is only permitted with the patient’s informed consent. Modern sanatoriums can:

  • Retrieve data via the Unified State Health Information System (EGISZ);
  • Receive electronic referrals from outpatient clinics;
  • Integrate with regional Medical Information Systems (MIS).

This allows physicians to prepare individualized treatment plans even before the patient arrives.

Data Security in a High-Traffic Environment

Sanatoriums host many guests, making data privacy and cybersecurity critical. A reliable EMR system must offer:

  • End-to-end data encryption;
  • Role-based access control (doctors, nurses, administrators);
  • Audit logs of all user actions;
  • Secure network infrastructure.

SandSoft Sanatorium ensures full compliance with data protection laws, giving both patients and staff confidence in digital processes.

Integration with Resort Treatment Programs

One of the biggest advantages of EMR is its integration with treatment execution systems:

  • Automatic confirmation of procedure attendance;
  • Reminders for scheduled therapies;
  • Alerts for missed or overdue sessions.

This automation reduces administrative load and enhances treatment adherence. With SandSoft Sanatorium, every step — from prescription to delivery — is tracked digitally.

Sharing Data with Primary Care Physicians

After treatment, the sanatorium can send:

  • Digital discharge summaries;
  • Progress reports;
  • Recommendations for follow-up care.

These documents are seamlessly transferred to the patient’s EMR in their local clinic, ensuring continuity of care — especially vital for patients with chronic conditions.

Challenges of EMR Adoption in Sanatoriums

Despite clear benefits, challenges remain:

  • Poor internet connectivity in remote resorts;
  • Low digital literacy among staff;
  • Resistance to change from traditional paper-based workflows;
  • High initial implementation costs.

However, cloud-based solutions like SandSoft Sanatorium offer scalable pricing, remote support, and training programs, significantly easing the transition.

The Future of Resort Medicine: Personalized Wellness Programs

EMRs enable data-driven, individualized care. Based on historical and real-time data, sanatoriums can:

  • Recommend optimal resorts and treatment durations;
  • Customize wellness programs;
  • Predict health risks;
  • Schedule follow-up rehabilitation cycles.

With platforms like SandSoft Sanatorium, this vision is already becoming a reality — turning rest and recovery into a long-term health strategy.

Conclusion

The Electronic Medical Record is revolutionizing sanatorium care. It enhances safety, improves treatment outcomes, and ensures compliance with modern healthcare standards.

For successful implementation, it’s essential to choose specialized software designed for the unique demands of resort medicine. SandSoft Sanatorium offers a comprehensive, secure, and user-friendly solution — helping sanatoriums deliver high-quality, personalized care in the digital age.

The future of resort treatment is digital — and it starts with a well-structured, integrated EMR.