Interactive Room Chart for Hotels – Real-Time Overview of Room Availability
The room chart is an essential and user-friendly tool for hotel front office and reservations staff. Presented as a visual booking calendar, it shows the occupancy status of each room by day and allows staff to quickly access detailed information or perform operational tasks without switching between multiple screens.
With Sandsoft hotel management software, the interactive room chart becomes more than just a display—it’s a central hub for managing bookings, check-ins, check-outs, and payments efficiently, helping staff deliver faster service and improve the guest experience.
Key Capabilities of the Room Chart
- Instant Room Status Display – See the current condition of every room in real time.
- Clear Booking Overview – Visually track reservations and guest stays for any selected date range.
- Occupancy Insights – Instantly view the number of available rooms for any chosen period.
- Direct Access to Key Operations – Create bookings, process check-ins, and record payments directly from the chart interface.
Each column in the room chart represents a calendar day and is divided into three sections:
- Departures – Guests checking out that day.
- Late Check-Out / Early Check-In Control – Mid-day room status management.
- Arrivals – Guests checking in that day.
Summary Information Panel
Beyond daily room status, the chart also provides a summary panel showing the number of rooms in each status category across a given period. This helps front office managers quickly assess availability and make informed decisions about accommodating guests.
The summary panel, accessible via the “>>” button on the right-hand side, displays statistics by room category—making it easy to see, for example, how many deluxe rooms are free versus occupied.
Booking and Check-In Directly from the Chart
The chart allows hotel staff to make reservations and check guests in without leaving the screen:
- Select the cells corresponding to the desired booking period using the mouse.
- Right-click any selected cell and choose “Book” from the menu.
- Enter the guest’s surname in the side panel.
- Choose the applicable room rate.
- Click “Book”—the reservation appears instantly on the chart.
Even for a new user, this process typically takes less than one minute.
Checking In with an Existing Booking
To check in a guest with a confirmed booking, open the booking document and, if no changes are needed, simply confirm the check-in with one click. Sandsoft ensures that the system automatically updates the room status in real time.
Other Guest Operations from the Room Chart
The interactive chart also supports frequent guest operations directly from its context menu, such as:
- Updating the room cleaning status.
- Opening the room card to review additional room details.
- Using the guest search feature to jump directly to a booking and perform actions.
Payment Status Color Coding
The chart can be configured with a payment status color scale, allowing staff to instantly see payment progress for each booking. For example, bookings that have reached a certain payment percentage can be highlighted in a specific color, enabling quick financial tracking.
Why Use the Sandsoft Interactive Room Chart
By implementing Sandsoft’s interactive room chart, hotels benefit from:
- Faster and more accurate booking and check-in operations.
- A centralized, real-time view of room availability and guest movements.
- Improved communication between front office, housekeeping, and management.
- Enhanced service quality and guest satisfaction.
This powerful tool not only simplifies daily hotel operations but also supports better decision-making, ensuring rooms are managed effectively and guests enjoy a seamless stay.